Costs for accommodation and meals during a trip

Giorgio

Hi,
While I was travelling mainly for personal reasons, I spent a few days working at a client’s place.
Can I include the accommodation and meal expenses for those days as business costs?
Thank you for your help.

Katie

Hi Giorgio,

It can be tricky to know exactly what you can claim when you have business and personal elements on the same trip. HMRC is strict when it comes to claiming expenses that have a dual purpose (work and personal use).

Some things that can help work out if you can claim:

Was your trip extended for the purpose of working - eg, if you weren’t working, would your trip still have been the same length or would it have ended sooner?
Were you required to be at your client’s site to carry out the work?

If you were required to be working there, and that portion of your trip was dedicated solely to work, then you should be able to claim reasonable expenses, such as a meal and part of your accommodation costs. Please be sure that you have all your receipts/proof of purchase for anything you claim, so it’s documented.

Thanks,
Katie

Giorgio

Thank you very much for the help!

CharlieNoah

Costs for accommodation and meals during a trip are typically considered travel expenses. vidmate download These are incurred while conducting business away from your usual place of work. Accommodation includes hotel stays, lodgings, or rentals, while meals cover food and drink consumed during the trip.

If you're a small business owner who loves what they do, there's no better partner than Crunch. We help over 10,000 small business owners from across the UK manage their finances and grow their business. Learn more →

This forum is provided by Crunch. Crunch takes no responsibility and accepts no liability for any content submitted by users of this forum. Terms of Use →